Course Specifications

Course Number:

091146

Course Length:

1 day

Course Description

Overview:

You've covered many of the basic functions of Microsoft® Access®, and now you're ready to learn advanced Access features such as database management, advanced form design, packaging a database, encrypting a database, preparing a database for multiple-user access, and more. Knowledge of these features separates database professionals from the casual database users or occasional designers.

This course is the third part of a three-course series that covers the skills needed to perform basic database design and development in Access.

• Microsoft® Access® for Office 365™: Part 1 : Focuses on the design and construction of an Access database —viewing, navigating, searching, and entering data in a database, as well as basic relational database design and creating simple tables, queries, forms, and reports.
• Microsoft® Access® for Office 365™: Part 2 : Focuses on optimization of an Access database, including optimizing performance and normalizing data; data validation; usability; and advanced queries, forms, and reports.
• Microsoft® Access® for Office 365™: Part 3 (this course): Focuses on managing the database and supporting complex database designs , including import and export of data; using action queries to manage data; creating complex forms and reports; macros and Visual Basic for Applications (VBA); and tools and strategies to manage, distribute, and secure a database.

This course may be a useful component in your preparation for the Microsoft Access Expert (Microsoft 365 Apps and Office 2019): Exam MO-500 certification exam.

Course Objectives:

In this course, you will manage an Access database and add complex database features to improve its usability, efficiency, performance, and security.

You will:

• Share data across applications.
• Use action, unmatched, and duplicate queries to manage data.
• Create complex reports and forms.
• Use macros to improve user interface design.
• Use VBA to extend database capabilities.
• Perform database management tasks such as backup, compacting, repairing, performance analysis, checking object dependencies, and documenting.
• Implement security strategies and distribute a database to multiple users.

Target Student:

Students taking this course are database administrators or prospective database administrators who have experience working with Access for Microsoft 365 and need to learn advanced skills.

Prerequisites:

To ensure your success in this course, you should have experience working with Access, including a working knowledge of database design and creation, form design and creation, report design and creation, and a working knowledge of database querying and the various table relationships. You can obtain this level of skills and knowledge by taking the following Logical Operations courses:

• Microsoft® Access® for Office 365™: Part 1
• Microsoft® Access® for Office 365™: Part 2

Course-specific Technical Requirements

Hardware:

For this course, you will need one computer for each student and one for the instructor. Each computer will need the following minimum hardware configurations:

• 1 gigahertz (GHz) 64-bit (x64) processor.
• 4 gigabytes (GB) of Random Access Memory (RAM).
• 32 GB available storage space.
• Monitor capable of a screen resolution of at least 1280 × 1024 pixels, at least a 256-color display, and a video adapter with at least 4 MB of memory.
• Keyboard and mouse (or other pointing device).
• Fast Ethernet (100 Mb/s) adapter or faster and cabling to connect to the classroom network.
• IP addresses that do not conflict with other portions of your network.
• Internet access (contact your local network administrator).
• (Instructor computer only) A display system to project the instructor's computer screen.

Software:

• Microsoft® Windows® 10 Professional or Enterprise
• Microsoft® 365™ license (which provides the Microsoft Office apps)
  

  NOTE: The Microsoft 365 plan you use depends on the licensing available in your environment. Note that some Microsoft 365 plans do not include Access, so make sure you use one of the plans that includes the Access application.

  
  

  NOTE: To keep an Office 365 application activated, a user must remain signed into a Microsoft account from within the application. If you log out of an Office application, all Office applications will be deactivated, and the application's feature set will be severely limited—preventing users from creating and saving files, for example. Therefore, if you are setting up classroom computers for students to use, you must have a valid Microsoft account for each computer.

• If necessary, software for viewing the course slides. (Instructor machine only.)

Course Content

Lesson 1: Importing and Exporting Table Data

Topic A: Import and Link Data

Topic B: Export Data

Topic C: Create a Mail Merge

Lesson 2: Using Queries to Manage Data

Topic A: Create Action Queries

Topic B: Create Unmatched and Duplicate Queries

Lesson 3: Creating Complex Reports and Forms

Topic A: Create Subreports

Topic B: Create a Navigation Form

Topic C: Show Details in Subforms and Popup Forms

Lesson 4: Creating Access Macros

Topic A: Create a Standalone Macro to Automate Repetitive Tasks

Topic B: Create a Macro to Program a User Interface Component

Topic C: Filter Records by Using a Condition

Topic D: Create a Data Macro

Lesson 5: Using VBA to Extend Database Capabilities

Topic A: Introduction to VBA

Topic B: Use VBA with Form Controls

Lesson 6: Managing a Database

Topic A: Back Up a Database

Topic B: Manage Performance Issues

Topic C: Document a Database

Lesson 7: Distributing and Securing a Database

Topic A: Split a Database for Multiple-User Access

Topic B: Implement Security

Topic C: Convert an Access Database to an ACCDE File

Topic D: Package a Database with a Digital Signature

Appendix A: Mapping Course Content to Microsoft Access Expert (Microsoft 365 Apps and Office 2019): Exam MO-500

Appendix B: Microsoft® Access® Common Keyboard Shortcuts

Appendix C: More Queries and Calculations

Appendix D: Common SQL Commands