Course Specifications

Course Number:

091145

Course Length:

1 day

Course Description

Overview:

Your training and experience using Microsoft® Access® has given you basic database management skills, such as creating tables, designing forms and reports, and building queries. In this course, you will expand your knowledge of relational database design; promote quality input from users; improve database efficiency and promote data integrity; and implement advanced features in tables, queries, forms, and reports. Extending your knowledge of Access will result in a robust, functional database for your users.

This course is the second part of a three-course series that covers the skills needed to perform database design and development in Access.

• Microsoft® Access® for Office 365™: Part 1 : Focuses on the design and construction of an Access database —viewing, navigating, searching, and entering data in a database, as well as basic relational database design and creating simple tables, queries, forms, and reports.
• Microsoft® Access® for Office 365™: Part 2 (this course): Focuses on optimization of an Access database, including optimizing performance and normalizing data; data validation; usability; and advanced queries, forms, and reports.
• Microsoft® Access® for Office 365™: Part 3 : Focuses on managing the database and supporting complex database designs , including import and export of data; using action queries to manage data; creating complex forms and reports; macros and Visual Basic for Applications (VBA); and tools and strategies to manage, distribute, and secure a database.

This course may be a useful component in your preparation for the Microsoft Access Expert (Microsoft 365 Apps and Office 2019): Exam MO-500 certification exam.

Course Objectives:

In this course, you will optimize an Access database.

You will:

• Provide input validation features to promote the entry of quality data into a database.
• Organize a database for efficiency and performance, and to maintain data integrity.
• Improve the usability of Access tables.
• Create advanced queries to join and summarize data.
• Use advanced formatting and controls to improve form presentation.
• Use advanced formatting and calculated fields to improve reports.

Target Student:

This course is designed for students wishing to gain intermediate-level skills or individuals whose job responsibilities include constructing relational databases and developing tables, queries, forms, and reports in Microsoft Access for Microsoft 365.

Prerequisites:

To ensure your success in this course, it is recommended you have completed Microsoft® Access® for Office 365™: Part 1 or possess equivalent knowledge.

It is also suggested that you have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites. You can obtain this level of skills and knowledge by taking the following Logical Operations course, or any similar courses in general Microsoft Windows skills:

• Using Microsoft® Windows® 10 (Second Edition)

Course-specific Technical Requirements

Hardware:

For this course, you will need one computer for each student and one for the instructor. Each computer will need the following minimum hardware configurations:

• 1 gigahertz(GHz) 64-bit (x64) processor.
• 4 gigabyte (GB) of Random Access Memory (RAM).
• 32 GB available storage space.
• Monitor capable of a screen resolution of at least 1280 × 1024 pixels, at least a 256-color display, and a video adapter with at least 4 MB of memory.
• Keyboard and mouse (or other pointing device).
• Fast Ethernet (100 Mb/s) adapter or faster and cabling to connect to the classroom network.
• IP addresses that do not conflict with other portions of your network.
• Internet access (contact your local network administrator).
• (Instructor computer only) A display system to project the instructor's computer screen.

Software:

• Microsoft® Windows® 10 Professional or Enterprise
• Microsoft® 365 license (which provides the Microsoft Office apps)
  

  NOTE: The Microsoft 365 plan you use depends on the licensing available in your environment. Note that some Microsoft 365 plans do not include Access, so make sure you use one of the plans that includes the Access application.

  
  

  NOTE: To keep an Office 365 application activated, a user must remain signed into a Microsoft account from within the application. If you log out of an Office application, all Office applications will be deactivated, and the application's feature set will be severely limited—preventing users from creating and saving files, for example. Therefore, if you are setting up classroom computers for students to use, you must have a valid Microsoft account for each computer.

• If necessary, software for viewing the course slides. (Instructor machine only.)

Course Content

Lesson 1: Promoting Quality Data Input

Topic A: Restrict Data Input Through Field Validation

Topic B: Restrict Data Input Through Forms and Record Validation

Lesson 2: Improving Efficiency and Data Integrity

Topic A: Data Normalization

Topic B: Associate Unrelated Tables

Topic C: Enforce Referential Integrity

Lesson 3: Improving Table Usability

Topic A: Create Lookups Within a Table

Topic B: Work with Subdatasheets

Lesson 4: Creating Advanced Queries

Topic A: Create Query Joins

Topic B: Create Subqueries

Topic C: Summarize Data

Lesson 5: Improving Form Presentation

Topic A: Apply Conditional Formatting

Topic B: Create Tab Pages with Subforms and Other Controls

Lesson 6: Creating Advanced Reports

Topic A: Apply Advanced Formatting to a Report

Topic B: Add a Calculated Field to a Report

Topic C: Control Pagination and Print Quality

Topic D: Add a Chart to a Report

Appendix A: Mapping Course Content to Microsoft Access Expert (Microsoft 365 Apps and Office 2019): Exam MO-500

Appendix B: Microsoft® Access® Common Keyboard Shortcuts